Booking Requirements

The library has four meeting rooms:

• The Stewart Room (up to 40 people) and the Banda Room (up to 12 people) are available for use by local non-profits and community organizations only.
• The Johnson Room is available for individuals to book for study or for small meetings of under 6 people. The Privacy Booth is available for 1 individual to book for study or virtual meetings. Limited to 4 hours per week max for both small meeting rooms.
• Please see the Tutoring Policy for booking for tutors.

Please read the Meeting Room Policy before submitting a request form.

Please note your request to reserve either the Stewart Room or the Banda Room is not confirmed until you receive notification of approval.

Procedures for Booking a Meeting Room (Banda or Stewart Rooms)

The Stewart Room and the Banda Room are available for use by local non-profits and community organizations only.

• An application must be submitted in order to book the Stewart Room or the Banda Room.
• Room availability and applications can be found at www.wilmlibrary.org.
• An application for use does not assure approval. Applicants will be notified of approval via email.
• Meeting room applications are accepted no less than 2 weeks in advance, and no more than 2 months in advance with the exception of library-sponsored programming.
• Meeting rooms will be limited to one booking per month per organization, except by Library Director’s approval.
• Meetings are limited to 2 hours per day, unless otherwise approved.
• Meetings must adjourn 15 minutes before closing and vacated by closing time.

Procedures for Booking a Small Meeting/Study Room (Johnson Room or Privacy Booth)

The small meeting room areas are available for individuals to book for study or for small meetings.

• Room availability can be viewed and room can be reserved at www.wilmlibrary.org, by calling the Library, or requesting a room in-person at the circulation desk.
• Johnson room reservations are accepted no more than 2 weeks in advance with the exception of library-sponsored programming.
• Reservations are limited to 4 hours per week, unless otherwise approved.
  • If a group reserves the room, these limits apply to each individual using the room.
  • Please see the Tutor policy for rules regarding tutoring and our meeting rooms
• Room must be vacated 15 minutes before closing time.
• When available – small meetings or study may be permitted in the Stewart or Banda rooms as overflow of our quiet study area or children’s room but may not be reserved ahead of time.